Withdrawing a Resource from an Agreement

If you wish to withdraw a resource from an agreement, you will need to contact the CO to request a modification to the agreement. Once the CO initiates the modification, you will get an e-mail message and an alert message on the main Home page informing you that the agreement you have has a modification.

 

IMPORTANT If you withdraw a resource from an agreement, the withdrawn resource will no longer be associated with that agreement and you cannot just "add" it back onto the agreement. The only way to get the withdrawn resource back onto the same agreement is to use it as a replacement resource for another resource that is on the agreement. If you use it as a replacement resource, it must be for the same resource category type (e.g., a Fuel Tender, Type 1 can only replace a Fuel Tender, Type 1.)

To withdraw a resource from an agreement:

1. From the Home page, in the Alert message, click on the Review Changes link OR click on the My Agreements tab to find the modification in progress.
2. In the My Agreements table, for the modification, notice the Response Status column has a status of "Awaiting Vendor Signature."
3. In the table, in the Action column, click on the Submit a response to this modification icon () to open the Agreement Modification Response wizard.
4. In the Review Modification step, view the Modification Summary, which includes a description of the modification. For more details, click on the View Mod PDF button ().
5. Click the Continue button to proceed to the next step.
6. In the Apply Resource Changes step, in the Action column, from the drop-down list, select Withdraw Resource.
7. In the Resource Comparison table, view the changes and then click the OK button. (To view the Resource Comparison table, click on the magnifying glass icon ().)
8. Click the Continue button to proceed to the next step.
9. In the Sign Modified Agreement step, read the modification signature statement and if you agree to the statement, select the 'I Agree' check box.
10. Click the Submit button to submit your signed agreement modification submission.

IMPORTANT If your company information is out of sync with SAM or you have an inactive SAM record you will be unable to respond to the modification until you get the SAM issues resolved. For an inactive SAM record, you must resolve the issue outside of VIPR through SAM. For the out-of-sync information, use the "View/Import from SAM" button on the My Company page to import the SAM information into VIPR.

11. Once you receive confirmation that your response was successfully submitted, click the Exit button to exit the wizard.
12. In the My Agreements table, notice the Status column has a status of "Awaiting Contracting Officer Signature."

Once the CO signs the modification, the following occurs:

• In the Status column of the My Agreements table, the status changes to "Active."
• You can view the signed, modified agreement by clicking on the View Agreement PDF icon (). The withdrawn resource will remain on the Schedule of Items in the agreement, but will have a tag that indicates the resource was withdrawn.
• You will receive an e-mail confirmation about the modified agreement.
• On the main Home page, the Alert message about the modification is removed.
• The resource you withdrew is no longer associated with that specific agreement and is available to be used to submit on quotes for other solicitations or used as a replacement resource on existing agreements.
• Once the CO re-generates the DPL, the withdrawn resource will be removed from the DPL. The CO publishes the updated DPLs to the VIPR Web site at https://www.fs.usda.gov/business/incident/dispatch.php.
• The CO publishes the updated agreement to the VIPR Web site at https://www.fs.usda.gov/business/incident/vipragreements.php.

If you have any questions or concerns regarding the modification, contact the CO. Also, you should print the agreement for your records (see "Printing an Agreement").

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